Terms and Conditions

General

These terms and conditions are governed by the laws of Queensland, Australia. We receive payments from our accommodation suppliers for the provision of our booking service. All references to “we”, “our” and “us” are references to QUT Conferences. References to “you” and “your” are references to either the individual delegate registering for the Event, or the organisation registering for the Event on behalf of an individual delegate, as the context may require.

For information on how we deal with your personal information, please refer to our privacy policy listed here on the website.

All costs reflected on our website and registration sites are in Australian dollars (AUD) and inclusive of goods and services tax (GST). Please note that all deadlines reflected below are in Australian Eastern Standard Time (AEST).

 

Disclaimer

The Conference Organisers reserve the right to change information on the Conference website without notice to you. This may include changes to the draft Conference program.

 

Modification / Postponement / Cancellation of the Event or any part of the Event

QUT reserves the right at any time and for any reason to:

(a) change the format, participants, content, location and timing or any other aspect of the Event;
(b) postpone the Event or any part of the Event; or
(c) cancel the Event or any part of the Event,

and if QUT makes any such modification, postponement or cancellation, it shall not be liable for any expenditure, damage or loss incurred by a delegate or their organisation as a result of such action, other than refund of any prepaid registration fees.

 

Insurance

Delegate registration fees do not include insurance of participants against accidents, sickness, cancellation, theft, property damage or loss.  Participants are advised to take out adequate personal and/or travel insurance.

 

Force Majeure

QUT shall assume no liability whatsoever in the event this conference is cancelled, rescheduled or postponed due to a fortuitous event, Act of God, unforeseen occurrence or any other event that renders performance of this conference impracticable, illegal or impossible. For purposes of this clause, a fortuitous event shall include, but not be limited to: war, fire, labor strike, extreme weather or other emergency.

 

Delegate Behaviour

The Australasian Fluid Mechanics Conference reserves the right to deny entry to or remove persons from the Australasian Fluid Mechanics Conference at the Conference Organisers discretion. It is your responsibility to read the Visitor Information Summary available here prior to arriving at the Conference. You are also required to follow direction and instruction from event personnel in relation to the COVID 19 safe plan. Information can be found here.

You indemnify and hold us harmless against all liabilities, losses, costs and expenses we may incur, including defending and resolving any claim brought against us by a third party, that has arisen from your or your delegate’s unlawful or negligent acts or omissions in relation to this Event or any breach of these terms and conditions.

 

Delegate List

Unless you opt out, you agree to be included in the official delegate list, which may be supplied to delegates, sponsors, exhibitors and future organisers. Please note you may be contacted by these parties. Your name, position, organisation, state/country and email address may be included in this list.

If you do not consent to being included in the delegate list, please select ‘I do not wish to be included in the delegate list’ during the registration process or contact the Conference Organisers via email at afmc2020@qut.edu.au

 

Photography & Filming

Photographs and videos of you may be taken during your participation in the Conference. By participating in the Conference, you consent to the Queensland University of Technology, The University of Queensland and the Australasian Fluid Mechanics Society and any of its subsidiaries and any sponsoring and supporting organisations using these photographs/videos for promotional, news, multimedia, research or educational purposes.

If you do not consent to your image being used, you must advise the Conference Organisers via email at afmc2020@qut.edu.au

 

Special Requirements

It may not be possible to cater for special or dietary requirements unless they are requested by Friday 27 November 2020. Requirements may be requested either during the registration process or in writing via email at afmc2020@qut.edu.au.  Conference Organisers will do their best to cater for all requirements, however cannot guarantee this will be possible.

 

Presenter Policy

By agreeing to present an oral or poster presentation at the conference, you agree to adhere to the presenter deadlines outlined below. Please note that failing to meet the above deadlines may result in your removal from the program.

  • Abstract submission deadline: Monday 11 May, 2020
  • Paper submission deadline: Sunday 19 July, 2020
  • Presenter registration deadline: Friday 16 October, 2020

Please note that paper submission must follow the template provided here.

Conference organisers reserve the right to make changes to the draft program without notice. It is your responsibility to check your presentation time. Once the final program has been published you will be notified should any changes be made to your presentation time.

Before arriving at the Conference, it is important you familiarise yourself with the Visitor Information Summary available here.

 

Payment Policy

Registration payments are required at the time of booking.

Payment is accepted via Visa or MasterCard. If you require other payment terms please contact the Conference Organisers at afmc2020@qut.edu.au prior to registering.

Note: Your registration is at risk of being cancelled until payment is confirmed.

 

Conference Registration Cancellation Policy

Registration cancellations will not be accepted unless made in writing to the Event Organisers via email at afmc2020@qut.edu.au.

Registration cancellations received up until Friday 13 November 2020, will be refunded less 25% for administration fees (please note if you have not paid you will still be invoiced for this amount). No registration refunds will be made after this date. Full cancellation fees will also apply to non-paid accounts after this date.

As an alternative to cancellation, your registration may be transferred to another person in your organisation or converted to a virtual registration, if advised in writing no later than 48 hours prior to the commencement of the conference.

 

Social Function Cancellation Policy

Conference organisers reserve the right to cancel social functions or change function venues if minimum numbers are not achieved, or for any other reason at the discretion of the organisers.

 

Sponsor Conditions

Full payment must be made before any sponsorship or exhibitor entitlements can be delivered.

Notice of cancellations must be made in writing to afmc2020@qut.edu.au. The following cancellation fees apply:

  • 50% cancellation fee applies to cancellations received prior to Monday 14th September, 2020
  • 75% cancellation fee applies to cancellations received prior to Monday 12th October, 2020
  • 100% cancellation fee applies to any cancellations received after Monday 9th November, 2020

It is the responsibility of all sponsors attending the conference to familiarise themselves with the Visitor Information Summary available here.

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